15 December 20237 minute read

Miles and Money: Uncovering the Best Gas Calculators


Optimize your delivery routes and cut fuel costs with Circuit for Teams.

As you navigate the complexities of running a delivery business, the role of gas calculators is becoming increasingly crucial. 

You're likely feeling the pinch of soaring gas prices (you can see the upward trend over the years in this report from the U.S. Department of Energy) and the push toward reducing emissions. 

These tools are not just about understanding fuel costs; they're about making informed decisions that directly impact your bottom line.

In this article, we're going to dive into the best gas calculators on the market. These aren't just simple tools for calculating fuel expenses; they're vital for you to efficiently manage and reduce your operational costs. 

By integrating these calculators into your daily operations, you can significantly lower your expenses. This leads to smarter, more cost-effective delivery routes.

We'll explore how these calculators work, why they're essential in today's economic landscape, and how they can transform your business's approach to fuel consumption. 

Key takeaways

  • Gas calculators give you crucial insights into fuel consumption and costs, aiding in making informed decisions for both personal and business use.
  • Vehicle efficiency, driving habits, road and weather conditions, and fuel type significantly impact fuel economy and operational costs.
  • Tools like GasBuddy, Fuelly, and AAA Fuel Cost Calculator offer varying features, from finding low fuel prices to tracking vehicle efficiency and planning trip costs.
  • Anticipated advancements in technology, such as integration with smart car systems and predictive fuel consumption algorithms, promise to further enhance fuel management and efficiency.
Circuit for Teams is a simple software for optimizing routes with multiple drivers. Click here to start your free 14-day trial.

What are gas calculators?

Gas calculators are indispensable tools designed to give you a precise understanding of your vehicle's fuel consumption and the associated costs. 

At their core, these calculators help you determine the miles per gallon (MPG), the overall fuel economy of your vehicle, and the total cost of fuel for a given journey or over a period of time. This information is critical, especially in times of fluctuating fuel prices.

There are various types of gas calculators tailored to different needs. 

Mileage calculators, for instance, focus on calculating the distance you can travel per gallon of gas, helping you estimate how far you can go on a tank of fuel. 

Fuel cost calculators take this a step further by computing the total expenditure on fuel over a journey, considering the current fuel price.

These calculators have practical applications in your daily life. Whether you're planning a family road trip or need to navigate through city traffic for daily commutes, these tools offer valuable insights into your fuel usage. 

For business owners and delivery teams, gas calculators are even more crucial. 

They help in route planning, making sure that delivery routes are the most fuel efficient, reducing operational costs, and increasing profitability. 

By understanding the fuel economy of your driver team, you can make data-driven decisions to optimize routes, schedule maintenance, and choose the right vehicles for specific tasks.

In essence, gas calculators are more than just a way to track fuel expenses. 

They are a strategic tool that can help you manage personal and business finances better, drive more efficiently, and ultimately contribute to a more sustainable and cost-effective use of resources.

Factors affecting fuel consumption

Understanding the various factors that affect fuel consumption is crucial for anyone managing a team of vehicles, particularly for delivery business owners and dispatchers. 

These factors play a significant role in determining fuel costs and gas mileage. By being aware of these, you can make informed decisions that lead to more efficient operations and cost savings.

Vehicle efficiency 

The design and condition of a vehicle have a substantial impact on its fuel efficiency. 

Newer models are often designed with fuel economy in mind, boasting advanced technologies that help them use fuel more efficiently compared to older models. 

Regular maintenance is also key to keeping vehicles running at peak efficiency. 

For your delivery team, this means choosing modern, fuel-efficient vehicles and making sure they are well-maintained can result in considerable savings in fuel costs.

Driving habits 

The way your drivers operate their vehicles greatly influences gas mileage. 

Habits such as aggressive driving, excessive idling, and frequent braking can lead to increased fuel consumption. 

Training your drivers to adopt more efficient driving practices not only saves money but also extends the lifespan of your vehicles. 

Encouraging drivers to avoid unnecessary idling, maintain steady speeds, and use smooth acceleration and braking techniques can significantly improve your team's overall fuel economy. 

Road and weather conditions 

The conditions under which your vehicles are driven also affect fuel usage. 

City driving often involves more stopping and starting compared to highway driving, which can reduce fuel efficiency. 

Additionally, driving uphill or in heavy traffic can increase fuel consumption. 

Weather conditions like cold, rain, and snow can also impact a vehicle's fuel economy. 

Considering these factors when planning delivery routes can help in optimizing fuel usage. 

Using a gas cost calculator can be an effective way to estimate and manage these variations in fuel consumption.

Fuel type 

The type of fuel used in your vehicles plays a significant role in determining fuel consumption. 

Gasoline, diesel, natural gas, and electricity each have different efficiencies and costs associated with them. 

Electric cars and hybrids, for instance, can offer significant savings in fuel costs and are more environmentally friendly. 

Understanding the pros and cons of each fuel type and considering them in your team composition can lead to better fuel economy and lower operational costs. 

Tools like fuel savings calculators can help you evaluate the cost-effectiveness of different fuel types for your team.

In the quest to manage fuel expenses effectively, certain gas calculators have emerged as invaluable tools for both individual users and businesses. 

Let's explore some of the most popular ones and how they can benefit your delivery operations.

Gas Buddy 

gas buddy

GasBuddy stands out as a comprehensive solution for finding the most affordable fuel prices. 

Its real-time price updates allow you to locate the nearest gas stations offering the lowest prices, which is crucial for managing the fuel costs of your delivery team. 

The app doesn't just stop at price tracking; it also offers detailed information on gas station amenities, which can be incredibly useful for your drivers during long routes. 

GasBuddy's fuel cost calculator helps in planning the financial aspects of trips more accurately. 



Fuelly is specifically designed to monitor and analyze a vehicle's fuel efficiency over time. 

This app allows you and your drivers to log fuel purchases and maintenance records, offering a clear picture of each vehicle's fuel consumption patterns. 

Such detailed tracking is instrumental in understanding how different factors like driving habits or route choices affect fuel efficiency. 

AAA Fuel Cost Calculator 

aaa gas calculator

The AAA Fuel Cost Calculator is particularly useful for planning and budgeting road trips. 

By inputting details such as vehicle type, travel distance, and current gasoline prices, you can get an accurate estimate of the fuel costs for a trip. 

This is especially beneficial for delivery businesses that need to budget for long-distance deliveries. 

Additionally, it offers features like suggestions for fuel-efficient routes and the capability to calculate costs for electric vehicle charging, making it a versatile tool for a variety of vehicle types on your team.

Comparison of the top gas calculators

When it comes to managing fuel expenses, especially for delivery businesses, choosing the right gas calculator can make a significant difference. 

Here's a comparison of the top gas calculators, highlighting their strengths and weaknesses to help you decide which one best suits your needs, whether it's for fuel savings for your delivery drivers or efficient trip planning.

Feature GasBuddyFuellyAAA Fuel Cost Calculator
Primary Function Locating the lowest fuel pricesTracking vehicle fuel efficiencyEstimating trip fuel costs
User InterfaceUser-friendly with real-time updatesStraightforward tracking and loggingSimple and direct input method
Special FeaturesGas station amenities info, rewards programsMaintenance records, long-term trend analysisSuggestions for fuel-efficient routes, EV charging cost calculations
Strengths Accurate and up-to-date fuel price information, wide coverage of gas stations Comprehensive vehicle efficiency tracking, helpful for long-term budgetingIdeal for planning and budgeting long trips, accommodates various vehicle types
Weaknesses Focuses more on price than on tracking vehicle's fuel efficiencyNeeds consistent data entry for accurate trackingLimited to trip cost estimation, doesn't track daily fuel efficiency
Best For Immediate fuel price comparison, perfect for drivers on the goLong-term fuel efficiency management for individual vehiclesPrecise trip budgeting, suitable for long-distance delivery planning

Tips for maximizing fuel efficiency

Enhancing fuel efficiency is not just about using the right tools; it's also about adopting the right practices. 

Here are some practical tips to help you and your team boost fuel efficiency:

  • Regular vehicle maintenance. Keep your vehicles in top shape with regular maintenance. This includes checking tire pressure, oil changes, and engine tune-ups.
  • Efficient driving techniques. Train your drivers about efficient driving practices like smooth acceleration, steady speeds, and avoiding unnecessary idling.
  • Strategic route planning. Plan routes to avoid heavy traffic and longer distances. Tools like gas calculators can help you estimate fuel costs for different routes.
  • Monitor vehicle load. Reducing unnecessary weight can improve fuel efficiency. Make sure that your vehicles carry only what's necessary for each delivery.
  • Use gas calculators wisely. Utilize gas calculators to track fuel usage and costs. This data can help in making informed decisions about fuel-saving strategies.
  • Educate your team. Make sure your drivers understand the importance of fuel efficiency and how their habits impact fuel consumption and costs.

Small changes in these areas can lead to significant improvements in fuel economy and cost savings.

Future developments in gas calculators

The future of gas calculators looks promising with several potential technological advancements:

  • Integration with smart car technology. Future gas calculators may integrate directly with vehicle systems, giving more accurate and personalized data.
  • Predictive fuel consumption algorithms. These would offer more precise estimations of fuel needs based on past data and driving patterns.
  • Real-time data usage. Incorporating real-time traffic and weather data to give dynamic fuel cost estimations and route adjustments.
  • Personalized driving recommendations. Advanced algorithms could offer tailored suggestions for improving fuel efficiency based on individual driving habits.
  • Reducing emissions. By optimizing fuel efficiency, these advanced calculators would also contribute significantly to reducing environmental emissions.

Reduce your fuel costs with Circuit for Teams

At Circuit for Teams, we understand the importance of efficient route planning in reducing fuel costs

Our system is designed to optimize your delivery routes, making sure that your team drives the least amount of miles necessary, and helping you save money on fuel. 

Here’s how Circuit for Teams can make a difference:

  • Avoiding traffic and idling. By finding the most optimal routes, we help your team avoid areas with heavy traffic, reducing time spent idling and saving fuel.
  • Weather considerations. Our routing takes into account poor weather conditions, which can impact fuel consumption, giving you more efficient trips.
  • Route optimization. Our algorithm calculates the quickest and most fuel-efficient routes, helping your team make more deliveries in less time and with less fuel.

With Circuit for Teams, you're not just delivering faster; you're also delivering smarter

By reducing the miles driven, you're directly cutting down on fuel costs. 

Ready to optimize your routes and save on fuel? Join us now at Circuit for Teams. 

Let's drive your business forward together.

About the author

Heather Reinblatt
Heather ReinblattContributor

Heather Reinblatt is a managing editor currently living in St. Louis, Missouri. She spends her free time reading, trying new recipes, and cuddling her cat Paisley. You can find Heather on LinkedIn.


Save time and money on drivers and deliveries

See how Circuit for Teams makes it possible

Try it free!

Reduce your delivery costs by 20% with Circuit for Teams

Logistics map interface showing the New York afternoon delivery run with route lines and list of addresses