19 June 20246 minute read

8 Tips for Finding Medical Courier Contracts

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Circuit for Teams can help you service your medical courier contracts more quickly and efficiently, giving you the edge in a competitive health care logistics market.

Getting medical courier contracts is more than just being able to move packages from point A to point B. In the health care logistics sector, these contracts are awarded to businesses that can transport medical supplies, lab specimens, and important medical equipment quickly and safely. 

This job is a key part of the health care system. In fact, the medical courier market is set to hit $7.1 billion by 2027. That’s a lot of demand! But with that comes a lot of competition. So, couriers and business owners need ways to stand out.

This article will give you straightforward tips on how to get more medical courier contracts, showing you how to improve your service and make a mark in this challenging field.

Key takeaways

  • Understanding the medical courier industry is essential for getting contracts in health care logistics.
  • Adhering to health care regulations like HIPAA and OSHA is critical for patient privacy and safety.
  • Equipping and preparing logistically with the right vehicle and licenses is crucial.
  • Building networks, securing contracts, and optimizing the delivery process are key steps to success in the medical courier business.
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1. Understand the medical courier industry

To really get a handle on medical courier contracts, you first need to know the ins and outs of the industry. 

Couriers make sure that medical supplies, medical samples, and medical specimens get where they need to go, fast and without a hitch. These couriers also have to be careful with what they’re carrying — some of it can be pretty fragile or need to stay really cold. 

And with the health sector relying more and more on speedy delivery for everything from regular medicines to critical research samples, the role of medical delivery services is becoming even more important.

With more health care happening at home, there’s a bigger need for couriers to deliver right to the doorstep​​. Plus, cold storage for medical treatments is booming, especially in the US, showing a growing demand for specialized delivery services​​. 

And as big delivery companies raise their rates, local and regional couriers are getting more attention — a great opportunity for smaller services​​.

Understanding this, you start to see how big a deal it is to be in this field.

2. Develop a strong business foundation

Developing a strong business foundation for a medical courier service starts with a comprehensive business plan. This plan should cover:

  • Market analysis. Research potential clients, like hospitals or pharmacies, and understand their specific delivery needs.
  • Service offerings. Define what types of deliveries you’ll handle, such as medical supplies or lab specimens. You’ll also want to figure out the delivery speed you’ll be able to offer, such as same-day or next-day delivery. 
  • Operational plan. Detail your delivery process, including how you’ll manage scheduling and routes. This is where medical courier apps like Circuit for Teams can help in optimizing efficiency.
  • Financial planning. Outline your startup costs, operational expenses, and pricing strategy.
  • Risk management. Prepare for potential challenges like vehicle breakdowns or changes in market demand.
  • Compliance and licensing. Make sure you meet all legal requirements for operating a medical courier service, including health care regulations and transportation licenses. (We go into more detail below.)

Do you need more information? Check out our post on the four things you should include in your business plan

3. Recognize your role as a medical courier company

As a delivery business specializing in medical delivery, you’re responsible for the safe and timely transport of medical items, which could include anything from prescription drugs to lab samples. 

Each item needs special handling. Some might be fragile, others might need to be kept cold, and all need to be delivered fast.

But there’s more. Your company has to comply with the Health Insurance Portability and Accountability Act (HIPAA) and the Occupational Safety and Health Administration (OSHA). 

HIPAA keeps patient information private, and OSHA makes sure everything’s safe — for you and the people you’re delivering to. Breaking these rules can lead to serious legal trouble, such as civil or criminal penalties.

4. Equip and prepare logistically

To get medical courier contracts, your company needs to be well-equipped and organized. 

First, consider the vehicles: Will you allow your courier drivers to use their own vehicles or will you have vehicles like cargo vans or box trucks? You’ll also need to keep on top of regular maintenance.

Don’t forget about insurance like general liability, commercial auto, and workers’ compensation to protect against any accidents or damages. For special licenses, check local regulations — some areas may require specific permits for transporting medical goods.

Technology is your friend. GPS tracking and delivery management software like Circuit for Teams help optimize routes — saving time and fuel — and offer real-time tracking, which clients like health care professionals appreciate for the transparency and efficiency it brings to the delivery process.

Finally, safety protocols, especially for handling sensitive medical items, are non-negotiable. Your delivery drivers will be handling items that can impact patient health and privacy. So, you need to offer secure transportation and adhere to health care regulations like HIPAA to set your service apart as reliable and trustworthy.

You’ll also need to confirm that your drivers have clean driving records and valid driver’s licenses. Make sure to run background checks on your delivery team. 

5. Network and build relationships

logistics networking

Building a strong network can help your medical courier service establish trust and credibility in the health care industry. 

By forming connections with health care facilities and providers, you gain access to potential contracts and referrals. Networking also keeps you informed about the changing needs and challenges in the health care sector, allowing you to adapt your services accordingly.

Start by reaching out to local health care facilities and providers. Introduce your services and demonstrate how you can meet their specific needs. Attending industry events and joining health care associations are great ways to make these connections.

Don’t overlook the power of social media and online platforms like LinkedIn, which is great for connecting with health care professionals. Share insights and updates about your services, engage in relevant conversations, and join groups in the health care sector.

6. Secure contracts and expand your business

To grow your medical courier business, focus on getting contracts with pharmacies, doctors’ offices, and medical facilities. 

Present the unique benefits of your service, like prompt and careful delivery of medical items. Build strong relationships through consistent communication and reliability.

Additionally, consider bidding on contracts through third-party websites like FindRFP, Shiply, and Courierbrokers.com. These platforms can connect you with a wider range of potential clients. 

When bidding, highlight your specific strengths and experiences to stand out. Winning these bids often comes down to demonstrating reliability, efficiency, and a deep understanding of medical delivery needs.

7. Expand beyond local boundaries

Expanding your medical courier service to new cities, like New York, can open up a wealth of opportunities. 

To succeed, adapt to the unique health care environments and client needs in each location. Research the specific medical landscape of the new area, including predominant health care facilities and services. 

Understand regional regulations and compliance requirements. Tailor your services to meet the local demands, whether it’s faster delivery times in a bustling metropolis or specialized transport for rural clinics. 

Each new area presents its own set of challenges and opportunities, so flexibility and local knowledge are key to expanding.

8. Optimize your delivery process

optimize your delivery process

Every delivery needs to be timely and secure, as it can directly impact patient care. To optimize your delivery process, start by streamlining the steps from pickup to delivery. 

Make sure you have clear communication channels in place for any updates or changes. Regularly evaluate your routes for efficiency, and use technology to assist with this. 

Regularly check if there’s a faster way to do your routes. Maybe there’s a shortcut you haven’t thought of yet. For example, Circuit for Teams can help your dispatchers find the best routes and keep track of medical deliveries. 

This means you can make your runs faster and keep everything safe and sound. In medical deliveries, being quick and careful with each package really counts.

Maximize your medical courier business with Circuit for Teams

Medical courier businesses play a big role in the health care sector through the timely and secure delivery of critical supplies. By following the tips outlined in this article, you can demonstrate your dedication and reliability, making it easier to secure valuable medical courier contracts. 

Ready to take your medical courier business to the next level? Circuit for Teams offers features like route planning, real-time tracking, and proof of delivery (POD) that can benefit your medical courier businesses. 

For example, route optimization can lead to efficient deliveries, saving time and resources, while real-time tracking offers visibility into delivery progress, so you can keep clients up to date. Plus, POD features help maintain accountability, proving your medical couriers made secure handovers. 

The result? Improved customer satisfaction and increased likelihood of getting more medical courier contracts. Sign up for Circuit for Teams and find success in health care logistics.

About the author

Heather Reinblatt
Heather ReinblattContributor

Heather Reinblatt is a managing editor currently living in St. Louis, Missouri. She spends her free time reading, trying new recipes, and cuddling her cat Paisley. You can find Heather on LinkedIn.

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